NEIL

AI Accounts Payable Executive
(End-to-end P2P cycle, easy workflow configuration, approvals, and entry to ERP)

Objective

  • To reduce the burden of repetitive tasks, improve user experiences, and enhance vendor relationships for Accounts Payable teams
  • I speak – 16 global languages including English, French, Arabic, Hindi, and Urdu along with numeric and text identification.
  • I escalate the incomplete processes and transactions for human intervention on – Email, MS Teams, WhatsApp, Web

Deployment Channels

  • Omnichannel support available
  • Client-specific intranet and extranet websites and apps
  • Social Media:
  • Collab Platforms:
  • Communication Channels: and other internal channels

Integrations

  • REST API, SOAP API
  • Backend System: SAP SuccessFactors, NetSuite Oracle, QuickBooks, Tally
  • Middleware: IPAAS, MuleSoft, Tibco
  • Public domain websites
  • Java plugin scripts, Selenium

Capabilities

Profile

I am a digital AI co-worker who has been pre-trained on various Accounts Payable workflows, multiple invoice formats, and AP process logic. With my extensive experience in automating the Accounts Payable process and AP cycle processing for enterprises, I collaborate closely with the Accounts Payable team to ensure smooth end-to-end invoice processing. 

 

Unlike manual processing, which is susceptible to errors and frequently results in unnecessarily prolonged turnaround times (TAT), delayed payments, supply chain disruptions, vendor dissatisfaction, and extra expenses, I adeptly optimize the process, ensuring the AP team meets with none of these challenges.    

 

I handle complex exception workflows, which are otherwise resource-intensive and involve inter-departmental back-and-forth communication. My capabilities include detecting patterns and mitigating potential issues like fraud, delayed financial closure, and reduced process visibility. 

 

I am designed to flexibly handle evolving Accounts Payable workflows. Additionally, traditional OCR systems can face challenges when processing complex data, but I leverage ICR (Intelligent Character Recognition) and Cognitive Process Automation (CPA); technologies far more superior than Robotic Process Automation (RPA) and Optical Character Recognition (OCR), to efficiently manage intricate data structures.  

 

Moreover, adapting to new invoice templates can be a cumbersome task for many, but I excel in this area by seamlessly accommodating various invoice formats; I am alao capable of performing template-free extractions. My versatility ensures that the Accounts Payable process remains smooth, regardless of the template changes, all while maintaining efficiency, accuracy, and adaptability to evolving workflows. 

 

Here’s all that I can do within a training time of 6-8 weeks: 

  • Monitor and classify invoice-related information from multiple channels such as web, chat, email 
  • Identify the source of the information as sent from a known vendor 
  • Extract information from various invoice types 
  • Handle handwritten invoices (60-70% accuracy) 
  • Manage poor quality and noisy invoices 
  • Implement multi-level approval for non-PO invoices 
  • Auto-tag fields for untrained invoices 
  • Manage vendor queries with conversational AI 
  • Extract and decrypt QR codes for eInvoicing 
  • Manage escalations via email, MS Teams, WhatsApp, and more 
  • Run 2-way, 3-way, and n-way matches as well as matches against government portals for validation   
  • Communicate with vendors for missing information or discrepancies in invoices  
  • Send extracted data for approvals based on the workflow logic
  • Achieves data cleansing and normalization 
  • Facilitate approvals as per the defined hierarchy 
  • Send reminders and follow-up to the finance team as per the TAT   
  • Process PO as well as non-PO invoices   
  • Process payments based on pre-authorization 
  • Facilitate the final data push to the ERP accounting software 
  • Store the invoices in an internal system  
  • Showcase a custom-built dashboard for analysis of invoice processing  

I come pre-trained with the following features which you can start using within 1 week of my deployment! 

Results Delivered

  • Saved up to 30% of operating costs 
  • 74% faster processing of invoices and payments 
  • 10x less fraud with electronic transactions as opposed to paper checks 
  • 74% of time freed up for employees, otherwise spent on rote tasks 
  • Successful upgrade from a data-entry to a data-driven organization
  • Reduced invoice processing time by 7.8 days 
  • 24*7 availability for user query resolutions through vendor FAQs 
  • 100% business continuity 

Skills

  • I have the ability to extract data irrespective of the vendor invoice format 
  • I can do a 2/3 way check for invoices against a PO/GRN 
  • I can read and handle multipage/multicurrency formats 
  • My machine learning skills allow me to learn with every interaction and improve continuously as more data is fed in 
  • I learn from your functional expertise 
  • I also learn from initial training and information gathered over context and intent-based conversations 
  • I can follow workflows designed specifically for your organization 
  • I don’t need a techie to train and maintain me 

I Can be an Excellent Colleague With

Other E42 AI co-workers including AI Accounts Receivable Executive and AI Employee Assist – intelligently automating your enterprise across functions!

I come pre-trained with the following features which you can start using within 1 week of my deployment! 

  • Develop PoCs, showcase data extraction, and conduct 2/3 way matches for the provided samples 
  • Showcase ease of workflow configuration 
  • Readily integrate with various finance ERPs including QuickBooks, Tally, Oracle, SAP, NetSuite, and more 

Refund Policy

Refunds/Cancellations

We are offering free access to the platform for a month. Once the free period is over you need to pay the license fee to retain access to the platform. License fee will not be refunded.

 

If you have any questions about our Refund Policy, please email us at interact@e42.ai

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At E42, creating a safe and healthy working environment takes precedence above all. The company has zero tolerance for prejudice, gender bias, and sexual harassment. For a comprehensive overview of our safety policy, please feel free to contact us at interact@e42.ai