AI Employee Onboarding Assistant
(Candidate authentication, streamlined onboarding, employee engagement)


  • To ensure seamless, automated onboarding, step-by-step assistance, and sustained employee engagement.
  • I speak – English and can learn other languages in a jiffy! 
  • I escalate the issues that I can’t resolve on – Email
  • Training time – 1-3 Weeks 

Deployment Channels


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I transform the way organizations approach the critical and ever-important process of employee onboarding, ensuring overall employee satisfaction. Equipped with intelligent automation capabilities, I streamline the onboarding process for the HR arm, making it swift, efficient, and personalized. I provide step-by-step guidance to new employees, from authentication and induction to scheduling introductory calls with managers and generating email IDs. By providing round-the-clock support, answering questions, and engaging newcomers in orientation-related activities, I help new employees feel welcome and integrated into the company culture. This results in a more enriched onboarding experience, greater job satisfaction, and ultimately, improved employee retention. 

Here’s all that I can do within a training time of 2 – 3 weeks: 

  • Enable OTP-based authentication for employee onboarding via email 
  • Authenticate employees by capturing their photos with my face detection and recognition capabilities
  • Upload all the relevant documents essential for onboarding, such as letters from previous organizations, PF form, PAN Card, Aadhar Card, bank account details, vaccine certificate, etc. 
  • Notify the HR and other teams with relevant documents and details of the employees 
  • Welcome the employees with greetings and give them a lowdown on the organization’s structure 
  • Provide the employees with an overview of common tools and portals 
  • Set up calls with the relevant reporting managers 
  • Notify the IT team and initiate email ID generation for candidates 
  • Answer queries related to company policies, employee benefits, holidays, etc. 
  • Assign buddies to the new employees 
  • Conduct surveys to assess the overall onboarding experience of the employees 
  • Initiate orientation through introductory videos, presentations and sharing the induction schedule 
  • Coordinate with the IT team for speedy asset allocation 
  • Integration with HRMS tools to give user interface to HR department for completing new employee onboarding activities. 


  • I converse with employees and understand their intent using my advanced AI NLP/NLG skills
  • I capture images for verification purposes with my facial recognition feature 
  • My machine learning skills allow me to learn with every interaction. 
  • I am trained to carry out error-free transactions without human intervention 
  • I learn from your functional expertise 
  • I’m able to recommend succeeding query/problem the employee might be interested in 
  • I’m able to provide overview of trending queries specific to a particular issue 
  • I don’t need a techie to train and maintain me  
  • I can read documents and FAQs, etc., and can get information from images, videos, and voice commands  
  • I can memorize the company policy docs and help employees with their queries 

I Can be an Excellent Colleague With

Other E42 AI co-workers including AI Recruiter, AI HR Operations Executive, AI Employee Assist, AI IT Ops Manager – intelligently automating your enterprise across functions!


At E42, creating a safe and healthy working environment takes precedence above all. The company has zero tolerance for prejudice, gender bias, and sexual harassment. For a comprehensive overview of our safety policy, please feel free to contact us at

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